Mifflin Township
Mifflin Township Board of Supervisors
Regular Monthly Meeting
Municipal Building
March 13, 2024
6:45 p.m. Auditors
7:00 p.m. Supervisors
Ty Sheddy welcomed the Board of Auditors: Harry Pedersen, Suzanne Forcey, and Justine Hayes. Auditors signed and then presented the completed 2023 Financial Report for Mifflin Township to the Board of Supervisors.
Ty Sheddy convened the Supervisors’ meeting at 7:00 p.m. with the Pledge of Allegiance.
Present were Supervisors, Chairman, Ty Sheddy, Vice-Chairman Kevin Griffith, Roadmaster Howard Rainey; Secretary/Treasurer Renee’ Sheddy; EMC Denny Buttorff, Deputy EMC Jake Richards; Residents Carl Mitchell, Donna Berry, Michele Richards, and Kelly Griffith.
There was no public comment on agenda items.
Kevin Griffith made the motion to accept the Minutes of the February 14, 2024 meeting, seconded by Howard Rainey. MCU.
Kevin Griffith made the motion to approve the Treasurer’s Report for the General Fund, State Road Fund, Fire Protection Fund, Act 13 Fund, and ARPA Fund. Howard Rainey seconded this motion. MCU.
Fire Company Update – No report received.
EMC Report – Denny Buttorff reported that there were three runs reported for the month of February for Mifflin Township. Also was happy to report that with amount of rain received there were no flooding issues. Noted that PennDOT embankment stabilization project on SR 44 between Torbet Lane and Tombs Run Road is scheduled to begin April 1, 2024 and anticipated completion date is to be September of 2025.
Roadmaster’s Report – Howard thanked Jake Richards for coordinating plowing/cindering when he was out of town. Secretary conveyed email to the supervisors from Dave Hensler, Hensler Road resident, requesting that a No Outlet sign be erected on Hensler Road. Supervisors all agreed that sign should be installed.
Unfinished Business:
Musser Development Sewage System Repair/Invoicing – Residents with outstanding payments have made payment arrangements with LCWSA.
Daniel Stonerook Sewage Repair – Per Jami Nolan, Mr. Stonerook has not contacted him and advises that township go ahead with repair. Supervisors will seek advisement from Christine Weigle, LCWSA.
Recreation Board/Park – Copies of the draft Minutes from March 6 meeting were provided for the Supervisors. Board has scheduled a clean-up day for April 20, 9:00 – Noon. Spring Mates to be installed this Spring.
Truck Purchase – After discussion, Kevin Griffith asked that we obtain a baseline quote for a GMC 6500 with an Allison 6 speed transmission.
Mower Head Purchase – After discussion, Kevin Griffith made the motion to table a decision until after we hear back from Denny Davis who operates the mower. Howard Rainey seconded this motion. MCU.
Tire Drive will be held Friday, May 17 from 8:00 a.m. – 6:00 p.m.
Costars Salt Contract – Kevin Griffith made the motion to contract for 300 tons, same as previous year. Howard Rainey seconded this motion. MCU.
New Business:
Ty Sheddy made the motion to adopt Resolution 3-2024 for the disposition of the following records: 2016 and prior for all township funds – accounts payable and receivable records, bank statements, payroll records, employee time records, road contracts 2010-2011 and 2010 salt contract. Kevin Griffith seconded this motion. MCU.
Small Games of Chance, Consideration of Resolution – Ty Sheddy made a motion to table this agenda item, seconded by Kevin Griffith. MCU.
EXCO Permit Renewal – Ty Sheddy made the motion to approve this road permit, seconded Kevin Griffith. MCU.
Fishing Derby Donation Request – Kevin Griffith made the motion to donate $500 to Cottage Ministries for their annual fishing derby to be held June 8th. Howard Rainey seconded this motion. MCU.
Xscape Landscape Services 2024 Proposal – Kevin Griffith made the motion to accept this proposal at $200 per visit for mowing and trimming. No increase from 2023. Ty Sheddy seconded this motion. MCU.
State Representative Joe Hamm will be hosting a Municipal Summit on Tuesday, April 2 at
6:00 p.m. at Independent Hose Company, JS, for elected officials and staff. RSVP April 1.
PennDOT District 3 has scheduled a County Maintenance Municipal Outreach Program for Thursday, April 11 from 9:00 – 11:00 a.m. at the Montoursville Borough Office. RSVP April 1
There was no public comment on non-agenda items.
Kevin Griffith made the motion to pay bills, seconded by Ty Sheddy. MCU.
Ty Sheddy made the motion that meeting be adjourned at 7:45 p.m., seconded by Kevin Griffith. MCU.
Respectfully submitted,
Renee’ Sheddy
Secretary
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Mifflin Township Board of Supervisors
Regular Monthly Meeting
Municipal Building
February 14, 2024
7:00 p.m.
Present were Supervisors, Chairman, Ty Sheddy, Vice-Chairman Kevin Griffith, Roadmaster Howard Rainey; Secretary/Treasurer Renee’ Sheddy; EMC Denny Buttorff, Deputy EMC Jake Richards; Solicitor Chris Kenyon; LCWSA Christine Weigle, Olivia Lopatofsky; Residents Michele Richards, Donna Berry, Kelly Griffith, Keith Miller and Dan Stonerook.
The meeting began with the Pledge of Allegiance.
Public Comment Agenda Items:
Donna Berry – Consideration of purchase of a mini excavator; thanked road employees for job well done with clearing roads.
Kevin Griffith made the motion to accept the Minutes of the January 2, 2024 meetings, seconded by Howard Rainey. MCU.
Kevin Griffith made the motion to approve the Treasurer’s Report for the General Fund, State Road Fund, Fire Protection Fund, Act 13 Fund and ARPA Fund. Howard Rainey seconded this motion. MCU.
Fire Company Update – Report that included 2023 summary and January 2024 incidents was received from Chief Ethan Goodbrod. Copies were provided for the Supervisors.
EMC Report – Denny Buttorff provided the supervisors with the West Branch Emergency Management Association, Inc. report of identified elevated hazards and risk for Mifflin Township. Also provided an incident list for Mifflin Township for month of January.
Roadmaster’s Report – Howard Rainey acknowledged and thanked all employees for a job well done related to storms and incidents. For the month of January there were 4 large snow storms, 2 minor storms. All roads were pretreated and plowed in a timely manner. Also had two truck repairs – radiator hose replacement and auger repair.
Unfinished Business:
Musser Development Sewage System Repair/Invoicing – Hearing with District Magistrate is scheduled for February 20. Daniel Stonerook, resident, asked what was done with old pump when repairs were made. Asked how to access tank filters. (Township provided information sheet.) Stated that system is still not working properly and should be reevaluated. Christine Weigle, Executive Director of LCWSA, confirmed that when a property owner does not take care of sewage repairs, by state regulations, the municipality has to step in and take care of the needed repair. She stated that LCWSA will continue to work on behalf of all involved to come to a resolution. Resident Donna Berry stated that in attending past meetings a good faith effort had been put forth by the Board of Supervisors to have system repair taken care of by the property owners. LCWSA is currently serving as the collection agent for outstanding invoices from the system repair that was done in October of 2022.
Daniel Stonerook Sewage Repair – Not completed to date.
Recreation Board/Park – Recreation Board met on February 7, 2024. Copy of Minutes were provided for the Supervisors. No action items for Supervisors to consider.
New Business:
Wasteload Management Report Mifflin Manor Sewer System – This report was presented by Christine Weigle, Executive Director of LCWSA: “The 2023 Chapter 93 Annual Wasteload Management Report for the Mifflin Manor Sewer System is nearly complete and ready for submission to PA Department of Environmental Protection. In the year 2023, we are reporting another year of organic overload. This has occurred in 2021, 2022, and 2023. Please know that the sewage treatment plant permit limits are being met. The influent organic loading will continue to be monitored. Given the age of the sewage treatment plant, the tanks and equipment are not ideal for sample collection on the influent line and plant improvements may need to be made to address the issues. In 2022, the influent organic overload necessitated corrective action and restrictions in connections resulted. With this report, it is likely that continued restrictions may be in place.”
Christine also noted that Joel Hart is interested in selling his property, which is in the original Mifflin Manor Subdivision Plan, as a residential lot having access to public sewer. The status of that potential connection remains uncertain at this time.
Employment Application Shaun Sholder – Howard Rainey made the motion to approve hire, seconded by Kevin Griffith. MCU.
Truck Purchase – Tabled until March meeting.
Mower Head – Discussion on what style of mower would be best to purchase that would be safe and meet the needs for township road maintenance. No decision was made. Supervisors will discuss with operators/employees. Jake Richards noted that a mid-mount mower would be safer to operate and would also make the 3 point hitch system accessible to attach other implements for road maintenance.
Dirt and Gravel Roads Grant Application period is open until March 29, 2024. Also, ESM training will be available at Lock Haven University July 10 -11, 2024. Roadmaster was given information.
Code Inspections, Inc. has sent notification that beginning in January 2024 there will be a permit fee increase to keep up with increased operating costs.
Wayne Township Landfill has scheduled the annual Residential Tire Collection Event for May 17-18, 2024. Mifflin Township will participate, one day only, May 17. Time to be determined.
Costars Salt Contract 2024/2025- As contract deadline is March 15, Kevin Griffith made the motion to table until the March meeting, seconded by Howard Rainey. MCU.
Public Comment Non-Agenda Items
Donna Berry- Asked mileage of roads the township is responsible for. Clarified that she stated at the January meeting that Howard Rainey be considered for position of Assistant Secretary/Treasurer if that position were to be filled because she feels he is qualified.
Kevin Griffith made the motion to pay bills, seconded by Ty Sheddy. MCU.
Kevin Griffith made the motion to adjourn the meeting at 7:45, seconded by Ty Sheddy. MCU.
Respectfully submitted,
Renee’ Sheddy
Secretary
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