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Mifflin Township Board of Supervisors
Regular Monthly Meeting
Municipal Building
February 13, 2019
7:00 p.m.

Present were Supervisors, Chairman Ty Sheddy; Vice-Chairman Kevin Griffith; and Roadmaster Robert Paucke; Secretary Renee’ Sheddy; Gene Zinck/Watson Township Supervisor; and Jack McKernan Lycoming County Commissioner.

The meeting opened with the Pledge of Allegiance.

There was no public comment.

Robert Paucke made the motion to accept the Minutes from the January Organizational Meeting and January Regular Monthly Meeting, seconded by Kevin Griffith. MCU.

Robert Paucke made the motion to approve the Treasurer’s Report for the General Fund, State Road Fund, Fire Protection Fund, and Act 13 Fund. Kevin Griffith seconded the motion. MCU.

Fire Company Update – No report submitted.

EMC Report – Nothing to report per Jake, via email.

Roadmaster’s Report – Per Bob all roads are in good shape. Winter maintenance materials are continuing to be restocked. Ty checked out report of partially down tree near intersection of Nichols Run Road and Canoe Run Road. Off of right of way, no issue as cars can pass.  

Unfinished Business:

Recreation Park – Supervisors received minutes from the February 6, 2019 Recreation Board Meeting. Robert Paucke made the motion to approve purchase of two signs to be erected in the park stating “No Snowmobile, ATV or UTV Use”, and infield mix for maintenance of softball field. Ty Sheddy seconded the motion. MCU.

Release of Anadarko’s Bonds – Tabled.

Dunkled Acres Sewage Planning – No update.

UGI Bill/Tombs Run Road – Robert Paucke made the motion that solicitor send letter to UGI, draft copy of which Supervisors approved. Ty Sheddy seconded the motion. MCU.

UGI HOP Tombs Run Road – Tabled
First Fork Bridge Replacement Land Acquisition – No update as letter not yet received.

New Business:

CoStars Salt Contract – Robert Paucke made the motion to set the 2019/2020 contract amount at 300 tons. Kevin Griffith seconded the motion. MCU.

The Board of Supervisors had no comment on the proposed Land Development for a Communications Tower on Flook Road, Liddic property.

Watson Township Request – As a letter was sent from the Watson Township Board of Supervisors requesting consideration of $1000 contribution from Mifflin Township to offset solicitor’s fees for preparing Watson’s zoning ordinance, Gene Zinck attended the meeting. Mifflin Township Supervisors, at this time, do not plan to pursue passing a zoning ordinance so would not be using language from the Watson Township Zoning Ordinance; therefore, no action was taken.

Dirt & Gravel Roads 2019 Grant Application – Supervisors will reapply for Hensler Road. Applications due by May 10, 2019.  

Equipment Rates – Robert Paucke made the motion to accept quote provided by J.F. Chenault Construction at $85/hour, rubber tire backhoe and mini excavator with hydraulic tilt bucket. No mobilization fees. Ty Sheddy seconded the motion. MCU. No other quotes were received.

Diesel Quotes – Robert Paucke made the motion to continue with T.L.C Fuels, Inc. with quote of .25 above rack rate for summer blend off road diesel, .28 above rack for winter blend. Kevin Griffith seconded the motion. MCU. No other quotes were received.  

Supervisors had no comment on ARD Operating’s submission of a zoning permit application for staging area and guard shack on RT 287, with Robert Paucke moving to approve, seconded by Kevin Griffith. MCU.

Hourly Rate to Charge Borough for Loading Salt – Tabled till next meeting.

Position of Supervisor and Auditor open this election year.

Flagger Training – Gene Zinck will get back to us to set up date and time. Commissioner McKernan suggested LTAP as option for flagger training.

As Williams has provided a performance bond in the amount of $12,500 as security for use of sections of Zinck and Guinter Roads, supervisors approved refunding $7,500 as check was provided by Williams as security when project started.

Also noted by secretary that two road cuts on Guinter Road can be inspected so that bond/security can be refunded to Williams as two years are up.

Robert Paucke brought up discussion on adding a one-inch top coat to Seely Run and Hensler Roads. Other supervisors in agreement with this. Bob will figure tonnage.  

Ty and Bob both expressed concerns about Canoe Run Road – cracking in spots and section where pipe settled near Marshall property. Possibly have Tom Lyons check it out.

Kevin Griffith made the motion to pay bills, seconded by Robert Paucke. MCU.

Ty Sheddy made the motion to adjourn the meeting at 8:00 p.m., seconded by Robert Paucke.  
MCU.

Commissioner McKernan asked if there are any issues that the County can aid the township with. Property tax concerns were discussed as well how to encourage volunteerism for emergency services. Point made by the Commissioner that Act 172 does not provide enough of an incentive with reduction of municipal property tax and /or earned income tax. 


Respectfully submitted,


Renee’ Sheddy
Secretary


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Mifflin Township Board of Supervisors
Organizational and January Regular Monthly Meeting
Municipal Building
January 7, 2019
1:00 p.m.

Present were Ty Sheddy, Robert Paucke, Kevin Griffith, and Renee’ Sheddy.

The meeting opened with the Pledge of Allegiance.

There was no public comment.

Robert Paucke made the motion to select Ty Sheddy as Temporary Chairman, and Renee’ Sheddy as Temporary Secretary. Kevin Griffith seconded the motion. MCU.

Robert Paucke made the motion to nominate and elect Ty Sheddy as Chairman, and Renee’ Sheddy as Secretary/Treasurer, seconded by Kevin Griffith. MCU.

Robert Paucke made the motion to nominate and elect Kevin Griffith as Vice-Chairman, seconded by Ty Sheddy. MCU.

Kevin Griffith made the motion to appoint Robert Paucke as Roadmaster, seconded by Ty Sheddy. MCU.

Robert Paucke made the motion to approve the following Road Employees:
Frederick Brown, Douglas Cohick, Dennis Davis, Jacob Fink, Lloyd Forcey, Kevin Griffith, Donald Murray, John Packard, George Paucke, Jeremiah Paucke, Mary-Louise Paucke, Robert Paucke, Jacob Richards, Kevin Richards, Carl L. Roupp, Nicolas Seese, Elizabeth Sheddy, Jordan Sheddy, Ty Sheddy, Dwayne Stroble, Earl Lee Stroble, Vince Walk, Steven Welshans, and Harley Zeigler. Kevin Griffith seconded this motion. MCU.

Robert Paucke made the following motion: To set the Treasurer’s Bond at $850,000; to appoint Tax Collector, Janet Hillyard, to collect Hydrant and Fire Protection Tax; to appoint Renee’ Sheddy as Deputy Tax Collector; to appoint J. David Smith, McCormick Law Firm as Legal Counsel; to appoint Lloyd Forcey as Vacancy Board Chairman; to appoint Jacob Richards as Emergency Management Coordinator; to appoint Lloyd Forcey as representative to Fire Company Regionalization Meetings; to appoint Renee’ Sheddy as representative to the Earned Income Tax Committee; to appoint Ty Sheddy to serve on Recreation Park Committee; to appoint Dennis Norman as Township Engineer; and to select Bank Depositories, M&T Bank and PLGIT. Kevin Griffith seconded the motion. MCU.

Robert Paucke made the motion to set 2019 meeting dates as the second Wednesday of each month at 7:00 p.m., beginning February 13, 2019, and to use 2019 IRS mileage rate of .58 cents per mile. Kevin Griffith seconded the motion. MCU.

Robert Paucke made the following motion to set wages for 2019, seconded by Kevin Griffith. Ty Sheddy abstained from voting.
Secretary/Treasurer $25.50
Assistant Secretary 16.50
Roadmaster 17.25
Road Foreman
(All supervisors) 17.25
Employee 17.00
Building Maintenance 17.00

Robert Paucke made the motion-To set meeting fees as follows: Secretary, hourly rate for workshops plus mileage and expenses; Auditors, Tax Collector, Deputy Tax Collector $17.50 per workshop session plus mileage and expenses; Employees hourly wage for workshops plus mileage and expenses, and Supervisors, current meeting rate for each road inspection.
To adopt Resolution 1-2019 hiring Robert Bertin as SEO and Jami Nolan as the Alternate; to adopt Resolution 2-2019 to approve the treasurer paying bills due before the meeting. To certify voting delegate to the state convention in Hershey as Ty and/or Renee’ Sheddy. To recommend to auditors the supervisors wages as employees at $17.25 per hour. Kevin Griffith seconded this motion. MCU.

Organizational meeting adjourned at 1:15 p.m. at which time January Regular Monthly Meeting convened.

There was no public comment.

Robert Paucke made the motion to accept the Minutes of the December 12, 2018 Regular Monthly Meeting, seconded by Kevin Griffith. MCU.

Robert Paucke made the motion to approve the Treasurer’s Report for the General Fund, State Road Fund, Fire Protection Fund, and Act 13 Fund. Kevin Griffith seconded the motion. MCU.

Fire Company Update – Chief Fausey emailed a report of calls for the month of December 2018 and for the entirety of 2018 as well.

EMC Report – Jake Richards attended “Stop the Bleed” training in December. No other items to report.

Roadmaster’s Report – Robert Paucke made the motion to mark and count dead trees on various township roads in the ROW to be removed. Once tally is complete secretary will contact contractors for quotes and is authorized to award job to the lowest bidder. Ty Sheddy seconded this motion. MCU.  


Unfinished Business:

Recreation Park – Recreation Board not meeting until February 6, 2019.

Release of Anadarko’s Bonds – Tabled.

Dunkled Acres Sewage Planning – No word of final plan approval received to date.

UGI Bill – Attorney Chris Kenyon plans to have draft copy of letter to be sent to UGI by the end of the week.

UGI Highway Occupancy Permit – Tabled.

First Fork Bridge Replacement – Land Acquisition – No letter received to date.

New Business:

Bidding thresholds for 2019 are as follows: Purchases and contracts below $11,100 require no formal bidding or written/telephonic quotations; Purchases and contracts between $11,100 and $20,600 require three written/telephonic quotations; Purchases and contracts over $20,600 require formal bidding.

Notice was received that the Lycoming County Zoning Hearing Board approved placement of a communications tower on Flook Road on Liddic property.  

Robert Paucke made the motion to pay bills, seconded by Kevin Griffith. MCU.

Robert Paucke made the motion to pay additional $79 to PSATS to include unlimited webinars for Secretary. Kevin Griffith seconded the motion. MCU.

Robert Paucke made the motion to adjourn the meeting at 1:45 p.m. seconded by Kevin Griffith. MCU.

Respectfully submitted,


Renee’ Sheddy
Secretary

The Mifflin Township Board of Auditors held their Organizational Meeting on Tuesday, January 8, 2019 at 4:00 p.m. at which time Harry Pedersen was elected Chairman, and Suzanne Forcey, Secretary. The auditors approved the supervisors’ wages as employees at $17.25 per hour. Final 2018 report will be presented to the Board of Supervisors on March 13, 2019 at 6:45 p.m.

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