Mifflin Township
Mifflin Township Board of Supervisors
Regular Monthly Meeting
Municipal Building
March 14, 2018
7:00 p.m.
At 6:45 p.m. the Mifflin Township Board of Auditors signed and presented the Board of Supervisors with the Annual Audit Report for 2017.
Present were Supervisors, Chairman Ty Sheddy, Vice-Chairman, Kevin Griffith; Roadmaster, Robert Paucke; Secretary Renee’ Sheddy; EMC Jake Richards.
The Meeting opened with the Pledge of Allegiance.
There was no public comment.
Paving Bids- Robert Paucke made the motion to accept the bid submitted by Glenn O. Hawbaker, Inc. for a total project cost of $394,940.00. Ty Sheddy seconded the motion. MCU. Bid Result Chart attached.
Robert Paucke made the motion to accept the Minutes of the February 14, 2018 meeting, seconded by Kevin Griffith. MCU.
Robert Paucke made the motion to approve the Treasurer’s Report for the General Fund, State Road Fund, Fire Protection Fund, and Act 13 Fund. Kevin Griffith seconded the motion. MCU.
Fire Company Update – February Report of runs was submitted via email by Chief Matt Fausey.
EMC Report – Per Jake, he will attend training on March 22nd. Keynote speaker from National Weather Service. No further information on radios since survey was completed.
Roadmaster’s Report – Per Bob, water from new driveway put in by David Hensler Jr. is causing erosion on Hensler Road. Secretary will send letter making resident aware of the issue and that driveway permit will be revoked if problem is not fixed.
Pipe by barn on Hensler Road needs to be replaced prior to paving. Also, asked that secretary contact Anthony Township to coordinate work to be done prior to the start of paving.
Pipe at Little Pine Run/Pine Run Road Intersection is caving in at the end. Look into repair and placement of head wall.
Resident Carol Wensel called with concern about erosion along Tombs Run Road.
Unfinished Business:
Recreation Park – Minutes from the March 7 meeting were provided for the supervisors. Based on recommendations by the Recreation Board, the following motions were made:
Robert Paucke made the motion to purchase pressure treated lumber (6x6) to create buffer for the “frog pond” and have township employees install. Ty Sheddy seconded the motion. MCU.
Robert Paucke made the motion to authorize secretary to purchase trees selected by Recreation Board, seconded by Kevin Griffith. MCU. Trees can be planted by township employees.
Robert Paucke made the motion that John Packard install plexi-glass on park kiosk, seconded by Kevin Griffith. MCU.
Release of Anadarko’s Bonds – Robert Paucke made the motion not to release at this time as repairs have not yet been done and fracking is in progress. Ty Sheddy seconded the motion. MCU.
Seal Master – Robert Paucke made the motion to approve sale to highest bidder on Municibid for $3,001.00. Ty Sheddy seconded this motion. MCU.
Dirt & Gravel Roads Application 2018 – Resubmit Hensler Road application. Secretary will schedule meeting between Kellen Krape and Kevin Griffith at site.
Lighting Upgrade – PPL approved contractors to be contacted (3) for quotes to be submitted to PPL for Direct Discount Program.
Fire Companies’ Merger Meeting March 28, 2018 at 6:30 p.m. Wheeland Center – Supervisors plan to attend.
Guide Rail Chestnut Grove Road – Robert Paucke made the motion to accept quote from Chemung for $4,214.00 for reinstalling rail with 8 inch posts, 6 foot and 8 foot in length, and adding 62.5 feet to run. Ty Sheddy seconded the motion. MCU. Township wants leftover materials from project.
New Business:
Robert Paucke made the motion to renew road permits for Cline, Ridge, Joes Run, and Flook Roads for EXCO Resources. Kevin Griffith seconded the motion. MCU.
Highway Occupancy Permit applications have been submitted by Borton-Lawson for the UGI First Quality Gas Pipeline Project to include one road cut on Tombs Run Road, and four access driveways. Robert Paucke made the motion that approval and issuance of permits be contingent upon outcome of meeting with project engineers. Kevin Griffith seconded the motion. MCU.
Robert Paucke made the motion to reimburse Dwayne Stroble for $229.57 for stone placed on Stroble Spur. Ty Sheddy seconded the motion. MCU.
Robert Paucke made the motion to participate in the annual Wayne Township Landfill Tire Drive, scheduled for May 18-19. Kevin Griffith seconded the motion. MCU.
Zoning Text Amendment Hearing March 22, 2018 Commissioners Meeting Room at 10:00 a.m.
West Branch COG Equipment Show scheduled for May 16, 2018 at the Lycoming County Fair Grounds.
Robert Paucke made the motion to accept the mowing proposal submitted by Neil Dunkle, D.A.D.’s Landscaping for $145 per mowing visit, additional $8 bi-weekly for mowing edges of walking path. Ty Sheddy seconded the motion. MCU. No increase from 2017.
Robert Paucke made the motion that all supervisors attend the Dirt & Gravel Roads training scheduled for October at the Holiday Inn in Williamsport. Ty Sheddy seconded the motion. MCU.
Robert Paucke made the motion to replace the weed eater if necessary, seconded by Ty Sheddy. MCU.
Ty Sheddy made the motion to approve an employment application received from Mary Louise Paucke, seconded by Kevin Griffith. MC. Robert Paucke abstained from voting.
Robert Paucke made the motion to approve and sign an Excess Maintenance Agreement with RJ Hoffman Inc. for use of Cline Road and a section of Ridge Road and sign and issue road permits. Kevin Griffith seconded the motion. MCU.
Flagger Training is being coordinated by Gene Zinck. Definite date and location have not yet been set.
John Bickhart, LCWSA, forwarded the 2017 Chapter 94 report for the Mifflin Manor Sewage Facility.
Per PennDOT correspondence, paving is scheduled for July 2018 for SR 973 from Ridge Road to SR 287 and also for Nichols Run Road from Jersey Shore Borough to Canoe Run Road.
Per Second Class Township Code Section 1914, “The Board of Supervisors may confirm any members of a volunteer fire company to serve as special fire police under the act of June 18, 1941...”
Findings from consultant group hired by Lycoming County for handicap accessibility as poling site – slope where handicap parking space is located is too great. For Election Days, space will be relocated across from current handicap space. Sign will be provided by the county.
Ty Sheddy made the motion to pay bills, seconded by Kevin Griffith. MCU.
Robert Paucke made the motion to adjourn the meeting at 8:05 p.m., seconded by Kevin Griffith. MCU.
Respectfully submitted,
Renee’ Sheddy
Secretary
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Mifflin Township Board of Supervisors
Regular Monthly Meeting
Municipal Building
February 14, 2018
7:00 p.m.
Present were Supervisors, Chairman, Ty Sheddy, Vice-Chairman, Kevin Griffith, and Roadmaster, Robert Paucke; Secretary Renee’ Sheddy.
The meeting opened with the Pledge of Allegiance.
There was no public comment.
Robert Paucke made the motion to accept the minutes of the January meetings, seconded by Kevin Griffith. MCU.
Robert Paucke made the motion to approve the Treasurer’s Report for the General Fund, State Road Fund, Fire Protection Fund, and Act 13 Fund. Kevin Griffith seconded the motion. MCU.
Fire Company Update – January 2018 report of calls was provided via email by Matt Fausey. Invitation received from Chief Matt Fausey to attend a meeting in reference to merging Citizens Hose Company and Independent Hose Company. Supervisors plan to attend. Meeting date has not yet been set.
Discussion on plowing lot at Station 45. Per Bob, if lot has not already been taken care of, plow in route to plow Santschi Road.
EMC Report –No report.
Roadmaster’s Report – Supervisors discussed paving project for 2018 to include Little Pine Run, Guinter, Seely, Chestnut Grove and Fillman Roads. Roughly 3 miles. Roadmaster will measure roads.
Also, noted that roads have been well taken care of through recent storms. Discussion on whether or not Dochter Street should be plowed. Secretary will contact Dave Flook to see if it is his responsibility by contract with the Borough, or if Mifflin should plow and bill Borough for it. Robert Paucke relayed that Ted Brown has been cleared to work. Issue with plow on the F550. Kevin Griffith will check it out.
Unfinished Business:
Recreation Park – No February meeting. Will meet March 7, 2018 @ 6:30 p.m.
Release of Anadarko’s Bonds – Bond for Dam Run Road will not be released until repairs have been made. Robert Paucke made the motion to release Bond SUR0002645 which was issued as security for Guinter Road cut in 2012. Kevin Griffith seconded the motion. MCU.
Sealmaster - Robert Paucke made the motion to advertise the Sealmaster on Municibid, seconded by Kevin Griffith with reserve set at $1,500. MCU.
New Business:
Diesel Fuel Quotes 2018- The following quotes were submitted for ULSD B2#3, and ULSD B2#18 Off Road Diesel Fuel respectively at cost above rack rate: Nittany Energy .345, .385; Superior Plus Energy Services .30, .315; T.L.C. Fuels .25, .28. Robert Paucke made the motion to continue to purchase diesel fuel from T.L.C. Fuels, seconded by Kevin Griffith. MCU.
Equipment Rates With Operator 2018- The following quotes were submitted: Weaver Salvage and Excavating, $70 per hour, no mobilization fees; J.F. Chenault Construction, $65 per hour, no mobilization fees. Robert Paucke made the motion to accept the quote from J.F. Chenault Construction, seconded by Ty Sheddy. MCU.
Tree Removal Quotes – Request was sent to local contractors to submit a “per tree” removal quote based on size and species of tree. Upon review of single quote submitted by Loffredo’s Tree Trimming and Removal, Robert Paucke made the motion not to accept quote, seconded by Kevin Griffith as this would not be cost efficient for the township to contract in this manner. MCU.
Dirt & Gravel Roads Application – Robert Paucke made the motion to submit an application for sections of Hensler Road, seconded by Ty Sheddy. MCU. Secretary will contact Kellen Krape for meeting to discuss application details.
Lighting Replacement/Upgrade for Township Building- Robert Paucke made the motion to have local electrical contractors look at building and give a quote. Ty Sheddy seconded this motion. MCU.
PennDOT Connects March 27th in Montoursville – Renee’ Sheddy registered to attend.
AT&T Phone Plan/Landline – Robert Paucke made the motion that the secretary determine plan which would best meet the needs of the township office. Kevin Griffith seconded the motion. MCU.
Dam Run Road Bridge 2017 Inspection Report – Inspection was completed September of 2017. No immediate improvements required at this time. Short term improvements (2 yr.) were listed. No long term improvements listed.
COSTARS Salt Contract 2018/2019 – Robert Paucke made the motion to contract for 250 tons, seconded by Ty Sheddy. MCU. It was decided not to submit a request for additional salt within current contract period. Secretary will order one load of salt to finish out 2017/2018 contract.
Invoicing Citizens Hose Company – Robert Paucke made the motion to accept amount submitted on behalf of Rev Hoopes trucking for October 2017 accident on Dam Run Road, as price of some materials was inflated. Invoice from Citizens Hose Company was for $4, 420; insurance company remitted $3,505. Ty Sheddy seconded the motion. MCU.
Robert Paucke made the motion to approve an employment application submitted by Vince Walk, seconded by Ty Sheddy. MCU.
Robert Paucke made the motion to submit a letter to Dr. Jill Wenrich, Superintendent of Schools, Jersey Shore Area School District, on behalf of the Board of Supervisors stating that they are dissatisfied with the district’s ability to budget properly, subsequently increasing property taxes. Ty Sheddy seconded the motion. MCU.
Robert Paucke made the motion to have Tom Lyons/Municipal Solutions, video Dam Run Road prior to Alta Resources’ frac. Ty Sheddy seconded the motion. MCU. Kelly Coppadge from Alta Resources contacted the township via phone and email to say that they are aware of the current condition of Dam Run Road. Also that additional traffic related to an upcoming frac along with thawing is a concern for road damage as well. Alta is coordinating with other bonded operators of Dam Run Road to have road repairs done.
Supervisors also discussed sending certified letters to township residents with driveways that are creating a problem with water run-off. Also noted by Ty Sheddy that car parked along Locust Lane when plowing. License number taken down.
Robert Paucke asked secretary to check with PSATS concerning fire police roster.
Ty Sheddy made the motion to pay bills, seconded by Robert Paucke. MCU.
Robert Paucke made the motion to adjourn the meeting at 8:20 p.m. seconded by Kevin Griffith. MCU.
Respectfully submitted,
Renee’ Sheddy
Secretary
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