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Mifflin Township Board of Supervisors
Regular Monthly Meeting
Municipal Building
February 14, 2024
7:00 p.m.

Present were Supervisors, Chairman, Ty Sheddy, Vice-Chairman Kevin Griffith, Roadmaster Howard Rainey; Secretary/Treasurer Renee’ Sheddy; EMC Denny Buttorff, Deputy EMC Jake Richards; Solicitor Chris Kenyon; LCWSA Christine Weigle, Olivia Lopatofsky; Residents Michele Richards, Donna Berry, Kelly Griffith, Keith Miller and Dan Stonerook.

The meeting began with the Pledge of Allegiance.

Public Comment Agenda Items:

Donna Berry – Consideration of purchase of a mini excavator; thanked road employees for job well done with clearing roads.

Kevin Griffith made the motion to accept the Minutes of the January 2, 2024 meetings, seconded by Howard Rainey. MCU.

Kevin Griffith made the motion to approve the Treasurer’s Report for the General Fund, State Road Fund, Fire Protection Fund, Act 13 Fund and ARPA Fund. Howard Rainey seconded this motion. MCU.

Fire Company Update – Report that included 2023 summary and January 2024 incidents was received from Chief Ethan Goodbrod. Copies were provided for the Supervisors.

EMC Report – Denny Buttorff provided the supervisors with the West Branch Emergency Management Association, Inc. report of identified elevated hazards and risk for Mifflin Township. Also provided an incident list for Mifflin Township for month of January. 

Roadmaster’s Report – Howard Rainey acknowledged and thanked all employees for a job well done related to storms and incidents. For the month of January there were 4 large snow storms, 2 minor storms. All roads were pretreated and plowed in a timely manner. Also had two truck repairs – radiator hose replacement and auger repair.

Unfinished Business:

Musser Development Sewage System Repair/Invoicing – Hearing with District Magistrate is scheduled for February 20. Daniel Stonerook, resident, asked what was done with old pump when repairs were made. Asked how to access tank filters. (Township provided information sheet.) Stated that system is still not working properly and should be reevaluated. Christine Weigle, Executive Director of LCWSA, confirmed that when a property owner does not take care of sewage repairs, by state regulations, the municipality has to step in and take care of the needed repair. She stated that LCWSA will continue to work on behalf of all involved to come to a resolution. Resident Donna Berry stated that in attending past meetings a good faith effort had been put forth by the Board of Supervisors to have system repair taken care of by the property owners. LCWSA is currently serving as the collection agent for outstanding invoices from the system repair that was done in October of 2022.  

Daniel Stonerook Sewage Repair – Not completed to date.  

Recreation Board/Park – Recreation Board met on February 7, 2024. Copy of Minutes were provided for the Supervisors. No action items for Supervisors to consider.  

New Business:

Wasteload Management Report Mifflin Manor Sewer System – This report was presented by Christine Weigle, Executive Director of LCWSA: “The 2023 Chapter 93 Annual Wasteload Management Report for the Mifflin Manor Sewer System is nearly complete and ready for submission to PA Department of Environmental Protection. In the year 2023, we are reporting another year of organic overload. This has occurred in 2021, 2022, and 2023. Please know that the sewage treatment plant permit limits are being met. The influent organic loading will continue to be monitored. Given the age of the sewage treatment plant, the tanks and equipment are not ideal for sample collection on the influent line and plant improvements may need to be made to address the issues. In 2022, the influent organic overload necessitated corrective action and restrictions in connections resulted. With this report, it is likely that continued restrictions may be in place.”
 
Christine also noted that Joel Hart is interested in selling his property, which is in the original Mifflin Manor Subdivision Plan, as a residential lot having access to public sewer. The status of that potential connection remains uncertain at this time.

Employment Application Shaun Sholder – Howard Rainey made the motion to approve hire, seconded by Kevin Griffith. MCU.

Truck Purchase – Tabled until March meeting.

Mower Head – Discussion on what style of mower would be best to purchase that would be safe and meet the needs for township road maintenance. No decision was made. Supervisors will discuss with operators/employees. Jake Richards noted that a mid-mount mower would be safer to operate and would also make the 3 point hitch system accessible to attach other implements for road maintenance.

Dirt and Gravel Roads Grant Application period is open until March 29, 2024. Also, ESM training will be available at Lock Haven University July 10 -11, 2024. Roadmaster was given information.  

Code Inspections, Inc. has sent notification that beginning in January 2024 there will be a permit fee increase to keep up with increased operating costs.

Wayne Township Landfill has scheduled the annual Residential Tire Collection Event for May 17-18, 2024. Mifflin Township will participate, one day only, May 17. Time to be determined.

Costars Salt Contract 2024/2025- As contract deadline is March 15, Kevin Griffith made the motion to table until the March meeting, seconded by Howard Rainey. MCU.

Public Comment Non-Agenda Items

Donna Berry- Asked mileage of roads the township is responsible for. Clarified that she stated at the January meeting that Howard Rainey be considered for position of Assistant Secretary/Treasurer if that position were to be filled because she feels he is qualified.

Kevin Griffith made the motion to pay bills, seconded by Ty Sheddy. MCU.

Kevin Griffith made the motion to adjourn the meeting at 7:45, seconded by Ty Sheddy. MCU.

Respectfully submitted,


Renee’ Sheddy
Secretary

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Mifflin Township Board of Supervisors
Organization and January Regular Monthly Meetings
Municipal Building
January 2, 2024
12:00 p.m.

Present were Ty Sheddy, Kevin Griffith, Howard Rainey, Renee’ Sheddy, Jake Richards, Donna Berry, Doug Cohick, Kelly Griffith, Jennifer Paucke, Robert Phillips, Sue Lazorka Phillips.

The meeting opened with the Pledge of Allegiance.

Public Comment – Donna Berry stated that she would be video recording the meeting. She also asked if an employee of the township must also be a resident of the township. Asked that Board consider appointing Howard Rainey as assistant secretary/treasurer and to consider lowering secretary’s wages.

Kevin Griffith made the motion to select Ty Sheddy as temporary chairman, seconded by Howard Rainey. MCU.

Kevin Griffith made the motion to select Renee’ Sheddy as temporary secretary, seconded by Howard Rainey. MCU.

Howard Rainey made the motion to nominate and elect Ty Sheddy as Chairman of the Board of Supervisors. Kevin Griffith seconded this motion. MCU.

Howard Rainey made the motion to appoint Renee’ Sheddy as Secretary/Treasurer. Kevin Griffith seconded this motion. Ty Sheddy abstained from voting. Motion carried.

Ty Sheddy made the motion to elect Kevin Griffith as Vice-Chairman of the Board of Supervisors, seconded by Howard Rainey. MCU.

Kevin Griffith made the motion to appoint Howard Rainey as Roadmaster, seconded by Ty Sheddy. MCU. Donna Berry commented that township could run an advertisement for this position.

The following road employees were approved by motion made by Ty Sheddy, seconded by Kevin Griffith.:
Lester Brown, Douglas Cohick, Dennis Davis, Amie Eck, Kevin Griffith, Quinton Hill, Donald Murray, John Packard, George Paucke, Jeremiah Paucke, Mary-Louise Paucke, John Paulhamus, Howard Rainey, Ethan Rhea, Jacob Richards, Kevin Richards, Nicolas Seese, Ty Sheddy, Earl Lee Stroble.  
MCU.
Ty Sheddy made the motion to set Treasurer’s Bond at $850,000. Discussion- Howard Rainey asked how amount is determined. Section 702 of Second Class Township Codes states that “bond shall equal the highest amount of township funds available to the township treasurer at any time during the current year.” Kevin Griffith seconded this motion. MCU.

Ty Sheddy made the motion to appoint Janet Hillyard as Tax Collector, Renee’ Sheddy as Deputy Tax Collector, Christopher Kenyon/McCormick Law as legal counsel, Jacob Richards as Vacancy Board Chairman, Dennis Buttorff as Emergency Management Coordinator, Jacob Richards as Deputy Emergency Management Coordinator. Kevin Griffith seconded this motion. MCU.

Ty Sheddy made the motion to appoint any available Supervisor to attend Fire Company Regionalization Meetings, to appoint Renee’ Sheddy as representative to the Earned Income Tax Committee, Ty Sheddy to serve on Recreation Board, and Dennis Norman as Township Engineer. Kevin Griffith seconded this motion. MCU.

Ty Sheddy made the motion to select bank depositories M&T Bank and PLGIT. Howard Rainey seconded this motion. MCU.

Kevin Griffith made the motion to set meeting dates for 2024 as the second Wednesday of each month beginning at 7:00 p.m. at the Municipal Building. Ty Sheddy seconded this motion. MCU.

Ty Sheddy made the motion to use the mileage rate current with the IRS at .67 cents per mile for 2024. Howard Rainey seconded this motion. MCU.

Kevin Griffith made the motion to keep 2024 wage rates the same as 2023. Secretary Treasurer $26.50/hr,, Roadmaster $18.25/hr., Road Foreman $18.25/hr., Road Employees $18/hr, and Building Maintenance $18/hr.. Ty Sheddy seconded this motion. Discussion – Howard Rainey asked if wages were high enough compared to other townships. Kevin Griffith kept current motion to keep wage rates the same. Howard Rainey seconded this motion. MCU.  

Kevin Griffith made the motion to set meeting fees as hourly rate for Secretary/Treasurer plus mileage and expenses; Auditors , Tax Collector, Deputy Tax Collector $18.50 per workshop session, plus mileage and expenses; employees hourly wage for workshops plus mileage and expenses; Supervisors current meeting rate for each road inspection. No changes from 2023. Howard Rainey seconded this motion. MCU.

Ty Sheddy made the motion to adopt Resolution 1-2024 declaring the Supervisors’ intent to establish costs for sewage enforcement, and to hire Terry Meyers as SEO, with Jami Nolan and Robert Bertin as alternates. Kevin Griffith seconded this motion. MCU. Permit fee for conventional residential system $1,275.00.

Ty Sheddy made the motion to adopt Resolution 2-2024 to approve Treasurer paying bills due before meeting. Howard Rainey seconded this motion. MCU.

Ty Sheddy made the motion to certify voting delegate Howard Rainey to State Convention in Hershey, April 14-17, 2024. Kevin Griffith seconded this motion. MCU.

Ty Sheddy made the motion to recommend to Auditors the Supervisors wages as employees at $18.25/hr. Howard Rainey seconded this motion. MCU.

Ty Sheddy made the motion to adjourn the Organization Meeting at 12:20 p.m. and convene the January Regular Monthly Meeting. Howard Rainey seconded this motion. MCU.

There was no public comment on agenda items for the Regular Meeting.

Ty Sheddy made the motion to accept the Minutes of the December 13, 2023 Regular Monthly Meeting, seconded by Kevin Griffith. MCU.

Kevin Griffith made the motion to approve the Treasurer’s report for the General Fund, State Road Fund, Fire Protection Fund, Act 13 Fund and ARPA Fund. Howard Rainey seconded this motion. MCU.

Fire Company Update- No report received.

EMC Report – Per Jake, storm pending for coming weekend Saturday into Sunday. Predicted to be a plowable snow.

Roadmaster’s Report – Past minor storms roads have been pretreated.

Unfinished Business:

Musser Development Sewage Repair Invoicing- Being handled by the District Magistrate.

Daniel Stonerook Sewage Repair- Ty Sheddy made the motion to table pending advisement by township solicitor. Kevin Griffith seconded this motion. MCU.

New Business:

Bid Thresholds for 2024 are as follows:  
Goods or services that will cost $23,200.00 or greater for a calendar year requires public bidding.

Goods or services that will cost between $12,600.00 and $23,200.00 for a calendar year requires at least three written or telephonic quotes(documented).

Goods or services that cost less than $12,600.00 for a calendar year can be purchased without any formal bidding or quotes.

The Jersey Shore Area Joint Water Authority has sent notice of a rate increase of 10% for each public fire hydrant beginning January 2024.

Public Comment Non-Agenda Items

Jennifer Paucke asked that all of Chestnut Grove be treated during storms.  

Donna Berry asked why only two months of Minutes are posted on the township website.

Ty Sheddy made the motion to pay bills, seconded by Kevin Griffith. MCU.

Kevin Griffith made the motion to adjourn the meeting at 12:36 p.m., seconded by Ty Sheddy. MCU.

Respectfully submitted,

Renee’ Sheddy
Secretary


The Mifflin Township Board of Auditors organized on Wednesday, January 3 at 4:00 p.m. Harry Pedersen was elected as Chairman. Suzanne Forcey was elected as secretary. Supervisors’ wages as employees were approved at $18.25/hr. The auditors plan to present their final report for 2023 to the Board of Supervisors on March 13, 2024 at 6:45 p.m.


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