Mifflin Township
Mifflin Township Board of Supervisors
Regular Monthly Meeting
Municipal Building
August 8, 2018
7:00 p.m.
Present were Supervisors, Chairman, Ty Sheddy, and Roadmaster Robert Paucke; Secretary Renee’ Sheddy; Laurel Mueller and Debra Rosbach, Soil Services Company Inc.; Robert Bertin SEO; Neil Dunkle representing Dunkled Acres; and Lloyd Forcey.
The meeting opened with the Pledge of Allegiance.
There was no Public Comment.
With respect for those in attendance, meeting agenda was altered to first address the following items under Unfinished Business:
Laurel Mueller from Soil Services Inc. lead in explanation of required sewage planning for Dunkled Acres including the Component 2 Sewage Module, Resolution amending township Act 537 Sewage Plan, and sewage management agreement. Robert Bertin signed the component 2 module which Lycoming County had already signed. Ty Sheddy made the motion to authorize the secretary to sign the sewage module, maintenance agreement, and Resolution 5-2018, once documents are returned with the Dunkles’signatures. Robert Paucke seconded the motion. MCU.
SEO Robert Bertin and Supervisors discussed next step to take with Fred Confair as he was given until July 31, 2018 to move mobile home. It was decided to first have the secretary contact Fred by telephone to see what the status is of having trailer moved and to advise of potential fines as he is in violation of the Sewage Facilities Act.
Billing Fire Calls – Supervisors discussed with Lloyd Forcey best means of recuperating expenses for the fire company. Per Lloyd, Citizen’s Hose has recently contracted with a third party entity to bill insurance companies of fire/accident victims.
Robert Paucke made the motion to accept the Minutes of the July 11, 2018 meeting, seconded by Ty Sheddy. MCU.
Robert Paucke made the motion to approve the Treasurer’s Report for the General Fund, State Road Fund, Fire Protection Fund and Act 13 Fund. Ty Sheddy seconded this motion. MCU.
Fire Company Update – Report of calls for month of May submitted via email from Matt Fausey.
EMC Report – No report as EMC was not in attendance. Noted that during recent heavy rains, Jake consistently monitored water levels and forwarded to the township email address updates from Denny Buttorff.
Roadmaster’s Report – Per Bob, paving is underway. Fillman and Little Pine Run Roads have been completed. Hensler Road will be finished Thursday a.m. Issue on Canoe Run Road as water was witnessed spraying up from crack in the road. Possibly can be fixed by digging out the berm of the road and installing U drain to the catch basin, or by installing a drainage pipe across roadway. Binder course will need to be placed on Lockcuff Road around mail boxes. Secretary was also asked to contact Williams in reference to invoice for Guinter Road.
Per Ty, a resident reported a hole on Zinck Road at southern intersection with Rte. 287. Sight is marked with caution cone.
Unfinished Business:
Recreation Park – No August meeting.
Release of Anadarko’s’ Bonds – Tabled.
PennDOT Winter Services Maintenance Agreement – Not yet received.
Employee Job Descriptions – Solicitor has reviewed and sees no issues. Supervisors will schedule employee meeting.
Ordinance 1-2018 No Parking Ordinance Amendment – Ty Sheddy made the motion to adopt Ordinance 1-2018 to amend Mifflin Township’s No Parking Ordinance to include the section of First Fork Road beginning at intersection with SR 973 continuing to township building driveway.
Robert Paucke seconded the motion. MCU.
2018-2019 Costars Salt Contract - $48.45/Ton. Initial fill period August 1- October 31. It was decided to order 2 loads of salt. Five loads of antiskid to be ordered from Hanson, also.
New Business:
Robert Paucke made the motion to renew Range Resources’ permit for Dam Run Road. Ty Sheddy seconded the motion. MCU.
Robert Paucke made the motion to issue a road permit to House Lumber LLC for Dam Run Road. Ty Sheddy seconded the motion. MCU.
Robert Paucke made the motion to sign and issue a road permit for Regency Marcellus Gas Gathering for a section of Tombs Run and Ridge Roads as well as the entirety of Fillman Road once signed Excess Maintenance Agreement, fees, and security have been received. Ty Sheddy seconded the motion. MCU.
Hensler Road Damage by Penn Line – Per supervisors, secretary to invoice Penn Line for repair costs for damage on Hensler Road on 8.7.18. Damage was documented with pictures which are to accompany invoice.
No damage to report in Mifflin Township from recent heavy rain events.
Robert Paucke made the motion to pay bills, seconded by Ty Sheddy. MCU.
Ty Sheddy made the motion to adjourn the meeting at 8:55 p.m., seconded by Robert Paucke. MCU.
Respectfully submitted,
Renee’ Sheddy
Secretary
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Mifflin Township Board of Supervisors
Regular Monthly Meeting
Municipal Building
July 11, 2018
7:00 p.m.
Present were Supervisors, Chairman, Ty Sheddy, and Roadmaster Robert Paucke; Secretary Renee’ Sheddy; EMC Jake Richards; and Duane and Mary Shank, lessees of Camp Kiwanis.
The meeting opened with the Pledge of Allegiance.
There was no Public Comment.
Robert Paucke made the motion to accept the Minutes of the June 13, 2018 meeting seconded by Ty Sheddy. MCU.
Robert Paucke made the motion to approve the Treasurer’s Report for the General Fund, State Road Fund, Fire Protection Fund, and Act 13 Fund. Ty Sheddy seconded the motion. MCU.
Fire Company Update – No report received.
EMC Report – Per Jake, he attended a meeting June 28th conducted by the Central Director of PEMA in reference to leadership training. Also, noted that funding request for radios and towers for the County Department of Public safety was submitted to the Lycoming County Commissioners. Current VHF frequencies will remain in use as upgrade to digital would not be feasible here. Goal is to have 99% coverage for mobile radios, 95% for portables .
Roadmaster’s Report – Trimming is underway of branches/brush along township roads. Robert Paucke made the motion that the secretary obtain quotes for approximately 30 tons of 19 MM Base, and that she may determine lowest quote and order product. Ty Sheddy seconded the motion. MCU. Product is needed for repair of sections of Seely Run and Little Pine Run Roads.
Unfinished Business:
Recreation Park – No July meeting due to holiday.
Release of Anadarko’s Bonds – Tabled as repairs not completed.
Billing of Fire Calls – Lloyd Forcey will attend August meeting to discuss this issue with supervisors. Robert Paucke made the point that the intent of the township would be to bill insurance companies for incidents, not residents. Insurance policy premiums include cost for remittance to emergency agencies.
PennDOT Winter Maintenance Agreement – Tabled as agreement not yet received.
Dunkled Acres Sewage Planning – No further updates. Per motion made at June meeting, letter was sent to the Dunkles stating deadline for system completion as 10/31/18. DEP, Robert Bertin, and Soil Services were copied on letter as well.
New Business:
ARD Operating, LLC/Alta Permit Renewals – Robert Paucke made the motion to renew road permit which covers Dam Run Road and sections of Zinck and Guinter Roads upon receipt of fees and completed inspection. Ty Sheddy seconded the motion. MCU.
Resolution 4-2018 Amending Act 13 Budget – Robert Paucke made the motion to adopt this resolution to amend budget due to receipt of Act 13 monies in the amount of $140, 661.13; $135,000 added to budgeted Maintenance Projects and $5,661.13 for Park Fund. Ty Sheddy seconded the motion. MCU.
Employee Job Descriptions – Supervisors reviewed draft copies of job descriptions for road employees and secretary/treasurer and requested that they be sent to the township solicitor for his review.
PennDOT Application for Online Driver History Access - Robert Paucke made the motion to allow secretary to set up on-line account for the township, seconded by Ty Sheddy. MCU.
Bridge Inspection Agreement – Ty Sheddy made the motion to continue to participate in the County bridge inspection program, at no cost, and sign required agreement, seconded by Robert Paucke. MCU.
Robert Paucke made the motion to purchase a 2006 Ford F-550 XL complete with plow and cinder spreader from Hepburn Township through Municibid for $13,200.00 plus an 8% buyer’s fee of $1,056.00 and fees associated with transfer of title. Payments to be taken from Act 13 Fund. Ty Sheddy seconded the motion. MCU.
Ferri Mower – As maintenance and cost of replacement hydraulic parts and knives are high for this mower, Robert Paucke discussed possibility of selling current mower and purchasing a side mount rotary mower that would be more economical to maintain and also be more operator friendly. Robert Paucke made the motion to advertise the mower on Municibid through the end of August, setting reserve at $20,000.00. Ty Sheddy seconded the motion. MCU.
Robert Paucke made the motion to pay bills, seconded by Ty Sheddy. MCU.
Robert Paucke made the motion to adjourn the meeting at 7:55 p.m., seconded by Ty Sheddy. MCU.
Respectfully submitted,
Renee’ Sheddy
Secretary
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